Position

Business Assistant / Executive Assistant to the CEO

​

​

Job Description

We are seeking a reliable and detail-oriented Business Assistant to support the CEO in daily business operations.

This role involves assisting with administrative and business-related tasks, coordinating internal and external communications, and providing general support to ensure the smooth execution of the CEO’s responsibilities.

​

​

Key Responsibilities

• Provide day-to-day business and administrative support to the CEO

• Coordinate schedules, meetings, and communications with internal and external stakeholders

• Prepare, organize, and manage documents, reports, and presentation materials

• Assist with research, information, and data preparation related to ongoing projects

• Support ad hoc tasks as required to facilitate the CEO’s workflow

​

​

Requirements

​

Required Qualifications

• Strong sense of responsibility and professionalism

• Ability to handle confidential information with discretion

• Good organizational skills and attention to detail

• Basic proficiency in office software (Word, Excel, email, etc.)

• Native-level Japanese proficiency (both written and spoken)

• Clear and professional communication skills

​

Preferred Qualifications

• Previous experience as an assistant, administrative staff, or business support role

• Experience working in a small team, startup, or fast-paced environment

• Ability to manage multiple tasks simultaneously

• Business-level Japanese proficiency

• Chinese and/or English proficiency is a plus

​​

​

Ideal Candidate Profile

• Proactive and self-motivated, not solely task-driven

• Comfortable working closely with the CEO and supporting decision-making processes

• Flexible and able to adapt to changing priorities

• Interested in long-term growth within the company

​​

​

Employment Terms

• Employment Type: To be discussed (Full-time / Contract / Part-time / Independent contractor)

• Working Hours: Flexible / To be discussed

• Location: To be discussed

• Compensation: Competitive, based on experience and qualifications

​​

​

How to Apply

Please submit your resume (CV) and a brief work history.

Shortlisted candidates will be contacted for an interview.